Data Protection for Business Partners or Their Employees

The protection of your personal data and compliance with all data protection regulations (in particular the EU General Data Protection Regulation – GDPR, the Austrian Data Protection Act – DSG – and the Telecommunications Act – TKG) is of particular concern to us.

In this data protection information, we inform you how we process your personal data (e.g., names and contact details) within the scope of our (potential) business relationship and which claims and rights you are entitled to under data protection regulations. We would like to point out that these data processing activities are essential within the scope of our (potential) business relationship. This data protection information may be supplemented by additional data protection declarations, terms, or notices provided to you.

1. Controller:

AUDIO MOBIL Elektronik GmbH, Audio-Mobil-Straße 5-7, 5282 Ranshofen, Austria, T +43 7722 62 820-0, F +43 7722 62 820-2, office@audio-mobil.com (hereinafter referred to as “AME”, “we” or “us”).

2. Processing of Personal Data, Purposes and Legal Bases

Within the scope of our business relationship, we may process personal data such as:

  • Business contact information such as name, title, contact person, function, company affiliation, professional contact details (business address, telephone number, mobile phone number, fax number).
  • Individual information such as role, information from publicly available sources (e.g., commercial register), customer number.
  • Financial data for processing payment transactions (e.g., account number, VAT number, dunning data and blocking indicators; turnover).
  • Information that is necessary for the initiation, execution, and administration of business relationships or that you provide voluntarily (e.g., information on our offers, orders, order confirmations, delivery notes, invoices, contracts, etc.).
  • Visitor data such as appointment, location, name, and our employees visited.

You have generally provided this data to us yourself, but it is also possible that it originates from the company for which you work (e.g., your colleagues or supervisors), from public sources (e.g., commercial register), or from other third parties who are permitted to lawfully transmit personal data to us (e.g., other group companies), or that this data was generated by our IT systems (e.g., customer number).
We would like to point out that we do not process all of the data listed above in every case, but rather that the data we actually process depends on the respective individual case.

Type and Purposes of Processing

Your personal data will be processed within the scope of our business relationship for the following purposes:

  • Communication and customer support (e.g., for processing inquiries);
  • Initiation, execution, and administration of business as well as maintenance of business relationships (e.g., for processing orders and contracts, customer management and support, accounting, etc.);
  • Maintenance and protection of the security of our products and services or building and facility security (e.g., access control system);
  • Ensuring IT security and IT operations;
  • Visitor management (for organizing external visits including guest support, creation of visitor passes, WLAN access, catering);
  • Event and seminar organization;
  • Compliance with legal requirements (e.g., tax and commercial law retention obligations);
  • Direct marketing regarding our products or services, unless you have objected to this;
  • Processing of insurance claims;
  • Data protection management;
  • Legal advice and settlement of legal disputes, enforcement of existing contracts, and for the examination, assertion, exercise, and defense of legal claims.

The processing is necessary to achieve the purposes stated above. If you do not provide us with certain data, this could result in us not being able to conclude the contract with you, not being able to provide the requested service, not being able to take the requested pre-contractual measures, or not being able to fulfill the stated purposes in accordance with the contract or law. We would like to point out that not all of the processing activities listed above must always apply to you, but rather that this depends on your respective activity and relationship with us. The examples given for the individual purposes are not exhaustive.

Legal Bases

We process your personal data on the basis of the performance of pre-contractual measures or for contract fulfillment pursuant to Art. 6(1)(b) GDPR or to safeguard our legitimate interests pursuant to Art. 6(1)(f) GDPR. Our legitimate interests generally lie in ensuring smooth business operations and secure business activities. Furthermore, it may be necessary for us to process your personal data pursuant to Art. 6(1)(c) GDPR due to legal obligations (e.g., due to tax regulations). Only in exceptional cases, when none of the other legal bases mentioned are applicable, do we process your personal data on the basis of your consent pursuant to Art. 6(1)(a) GDPR.

3. Do We Share Your Data?

Only to the extent necessary and permissible for the purposes stated above, we may transmit personal data to other departments or companies of the starlim//sterner Group (https://www.starlim-sterner.com/kontakt/standorte/) or to third parties such as legal advisors, tax advisors, auditors, or other business partners (e.g., logistics partners for the execution and processing of deliveries).

Furthermore, your personal data may also be processed on our behalf by our service providers (processors). These processors are contractually obligated to comply with data protection regulations.

Otherwise, unless expressly stated otherwise in this data protection information, we do not share your personal data with third parties unless this is necessary for the assertion, exercise, or defense of legal claims or to fulfill our obligations or is legally/officially required. Possible recipients in such cases may be legal representatives, competent authorities, offices, and courts.

If the recipients mentioned above are located in countries outside the European Union (so-called “third countries”), data protection regulations may apply there that do not guarantee the same level of data protection as in your country of residence. A transfer therefore only takes place in accordance with legal requirements if there is an adequacy decision by the European Commission for the third country, appropriate safeguards have been agreed with the recipient (e.g., EU Standard Contractual Clauses have been concluded), the recipient participates in an approved certification system, binding internal data protection regulations pursuant to Art. 47 GDPR exist, or an exception pursuant to Art. 49 GDPR applies (e.g., because the transfer is necessary for the performance of a contract concluded between you and us or you have expressly consented to the transfer).

4. How Long Will Your Data Be Stored?

As soon as we no longer need your personal data for the purposes described above, it will be deleted, unless there are legal retention obligations or other (legally justified) reasons that make continued storage of your data necessary.

5. Your Rights

As a data subject, you have the following rights:

  • You may request information about the processing of your data (Art. 15 GDPR);
  • You may request the correction of inaccurate data (Art. 16 GDPR);
  • You may request the deletion of your data, where applicable (Art. 17 GDPR);
  • You may request the restriction of the processing of your data, where applicable (Art. 18 GDPR);
  • You may object to the processing, where applicable, if there are reasons arising from your particular situation (Art. 21 GDPR);
  • You may request the transfer of your data in a common format, where applicable, if you have provided us with this data (Art. 20 GDPR);
  • If the processing is based on your consent, you have the right to withdraw your consent at any time, independently of any other consents. The withdrawal of consent does not affect the lawfulness of the data processed on the basis of consent prior to withdrawal.
  • You may lodge a complaint with the supervisory authority.

If you have any questions regarding your personal data, please contact us at office@audio-mobil.com.

6. Miscellaneous

This data protection information may be updated as necessary.